PRIVACY NOTICE (Why we collect your personal data and what we do with it)
From May 25 2018 there will be a new set of regulations that ensure that all of our personal information will be protected.
The General Data Protection Regulations (GDPR) will replace the existing Data Protection Act of 1998 and will bring the regulations up to date and help protect our personal information.
When you supply your personal details to this clinic they are stored and processed for 4 reasons (the bits in bold are the relevant terms used in the Data protection Act 2018, which includes the General Data Protection Regulation):
We need to collect personal information about your health in order to provide you with the best possible treatment. Your requesting treatment and our agreement to provide that care constitutes a contract. You can, of course, refuse to provide the information, but if you were to do that we would not be able to provide treatment.
We have a “Legitimate Interest” in collecting that information, because without it we couldn’t do our job effectively and safely.
We also think that it is important that we can contact you in order to confirm your appointments with us or to update you on matters related to your medical care. This again constitutes “Legitimate Interest”, but this time it is your legitimate interest.
Provided we have your consent, we may occasionally send you general health information in the form of articles, advice or newsletters. You may withdraw this consent at any time – just let us know by any convenient method.
We have a legal obligation to retain your records for 8 years after your most recent appointment (or age 25, if this is longer), but after this period you can ask us to delete your records if you wish. Otherwise, we will retain your records indefinitely in order that we can provide you with the best possible care should you need to see us at some future date.
In the case of death your records will be kept secure by an associate untill they are detroyed after the legal period has expired. Any files that are destroyed will be logged on file as per the legal requirement.
Your records are stored on paper, in locked filing cabinets, and the offices are always locked and alarmed out of working hours.
Any forms submitted via the website or directly via a mobile device are stored on a password and biometric protected device. These communications are also routinely deleted to protect your privacy.
We will never share your data with anyone who does not need access without your written consent. We will not pass on your personal data to any third-parties for marketing purposes We will contact you and get your consent if we need to communicate with other health professionals (such as your doctor) about your care
Only the following people will have routine access to your data:
Your practitioner in order that they can provide you with treatment
You have the right to see what personal data of yours we hold, and you can also ask us to correct any factual errors. Provided the legal minimum period has elapsed, you can also ask us to erase your records.
We want you to be absolutely confident that we are treating your personal data responsibly, and that we are doing everything we can to make sure that the only people who can access that data have a genuine need to do so.
Of course, if you feel that we are mishandling your personal data in some way, you have the right to complain. Complaints need to be sent to what is referred to in the jargon as the “Data Controller”. Here are the details you need for that:
Ben Walker BenAcupuncture@outlook.com 07597823333
If you are not satisfied with our response, then you have the right to raise the matter with the Information Commissioner’s Office.